May 2015 Executive Committee Meeting


UUP Potsdam Chapter

Executive Committee Meeting Agenda

May 8, 2015

UUP Executive Committee Meeting Agenda 05/08/2015

POSTED ON MAY 18, 2015

United University Professions Potsdam Chapter


May 8th, 2015 12:00-1:00PM Mac Vicar Hall Room 104 (Lunch available)


  1. Adoption of the Agenda 2. Approval of the Minutes of the March 27th, 2014 Executive Committee meeting
  2. President’s Report Report on the Labor-Management meeting April 23th at 11A.M.
  • Laura’s Release Time Approval
  • Approve funding to hold lunchtime Professionals meeting during the summer
  • Office Furniture
  • Request a meeting schedule regarding the system of promotions for professionals.
  • Evaluation Performance Program Update
  • Editing Contract Articles
  • Comp Time Agreements
  • Discretionary Increase Award
  • On Call / Re Call
  • Tobacco Use Policy
  1. Officer Reports
  • Vice President for Professionals/Scholarship Chair
  • Vice President for Academics
  • Treasurer
  • Publicity
  • Secretary
  • Membership
  • Grievance
  • Part-time Concerns
  • Affirmative Action
  1. Unfinished Business
  • Office Furniture
  • Area Rep. Meetings
  • Workshop S.W.O.T.  Analysis
  • Chapter Meeting
  • Newsletter
  • Web Page traffic
  1. New Business
  • Recruiting Activists / Appoint Chapter Officers
  • Chapter Assistant
  • Chapter Meeting
  • Summer Meeting for professionals                                                                                                                                                                                 

Upcoming Events:

  • June 10th 2015 – Professionals Retreat @ the Valcour, Peru NY

RSVP by 05/15/2015 to Potsdam Chapter Office if interested in attending



UUP Potsdam Chapter

Executive Committee Meeting Minutes

May 8, 2015


John Coté

Kathy Briggs

David Kistler

Jan Trybula

James Petercsak

Robert Vadas

Anjali Misra

Marianne Hebert

Susan Jones

Meeting Notes

Meeting Agenda was adopted.

March 27, 2015 Executive Committee meeting minutes were approved.

Release Time for Laura Rhoads, Chapter President, approved.

John’s updates: Professional Promotions/Salary Increase requests: Dr. Hefner’s proposal of once a year review at the end of summer is no long in effect. HR states that requests can be made at any time but review and effective dates go by the Reappointment calendar.

Evaluations are far below the required 100%. John will continue to monitor this. If employees’ Performance Program is not in place at the time of reappointment, they cannot be non-renewed since there is nothing to evaluate them on. The question was asked about whose responsibility it is to ensure that the PP is in place and the response is that it’s the immediate supervisor’s and that person’s supervisor’s responsibility.

Editing the Contract Articles: notices are being sent by HR that omit some contract articles; they’ve been advised that all info published must remain unchanged and include all articles (i.e., benefits)

Comp Time: all comp time must be in accordance with a written agreement between the employee and the supervisor. Supervisors should not ignore requests and approval must be in writing.

Discretionary Salary Awards (not on base): John will send out this information and/or post on the chapter webpage.

On Call/Recall: per Administration there are no such titles on campus. Concern was expressed re: job descriptions that describe the person being “on call” and UUP requested that this description no longer be used. John said caution should be used in pushing this fight since there are aspects that would be detrimental to our membership.

Scholarships: SUNY Potsdam may beat its own record by have three student winners; three students are being interviewed. Congratulations were extended to John for all of his hard work on this process.

Desperate need for officers:  John announced that we will soon be without a chapter treasurer as Kevin Hennessey is stepping down. David Kistler volunteered to take the position of Treasurer as long as the mandatory training will fit into his summer schedule. Susan Jones volunteered to take over David’s position as chapter Secretary. Vote on Treasurer was unanimous in favor of appointing David Kistler, members voting in favor David Kistler, James Petercsak, Robert Vadas, Anjali Misra and Marianne Hebert.  Approval in favor of appointing Susan Jones as Secretary was also unanimous.  James Petercsak, Robert Vadas, Anjali Misra, Marianne Hebert and David Kistler all voting in favor.

Jim Petercsak gave an update on the Delegate Assembly meeting.

UUP executives want more transparency with SUNY funds. Buffalo University Foundation funds were specifically mentioned as being in excess of $800 million, with some funds coming from donors such as the Koch brothers with possible political agendas that may include hiring of anti-union lobbyists.

Foundation funds are private and cannot be FOIL’d. Jim expressed concerns that the unrestricted funds may be used to pay down campus debt to SUNY Central when other campuses have had their debt forgiven.

John will ask the Statewide office to provide information from the Delegate Assembly to our Chapter office.

There was discussion about rights to intellectual property and that individual rights must be specifically waived in writing in order for SUNY to gain ownership.

Per Mary Dolan at the LM meeting on 4/23, the college owes an additional $1 million. John will send the budget notes to the Exec Committee –

Tuition revenue is down, there is a mandated 2% salary increase per the UUP contract, they are currently non-renewing some professional staff appointments.

President Esterberg said this budget reality is not a normal pendulum swing; other campuses have been forgiven loan debt but for some reason Potsdam is not.

There was significant discussion around the fact that the President wants faculty to teach new courses for minors that may not be within their knowledge specialty. That methods courses would be fused into generic methods courses. Kathy clarified that Higher Ed is not like K-12, where specialty certification is required; in HE instruction is based on qualifications and mastery of subject/skills, not certification. It is up to faculty governance to stop this issue.

The chapter office is working on an off-campus email database for UUP chapter members – this must be used for UUP business. Marianne asked if we could get a UUP email server/address for members.

The following items were approved

  • $125 for bottled water at commencement
  • Furniture purchase from a local, union-friendly vendor (UUP office desk)
  • Funds to provide for a summer meeting of Professional UUP members
  • Laura’s release time

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