March 2015 Labor Management Meeting

L.M. Agenda March 26th 2015

John Cote’, Chapter President
United University Professions
44 Pierrpont Avenue
234 Mac Vicar Hall / SUNY Potsdam
Potsdam, NY 13676-2294

Kristin Esterberg, President
44 Pierrpont Avenue
Raymond Hall / SUNY Potsdam
Potsdam, NY 13676-2294

09 March, 2015

Dear President Esterberg,

This is to confirm the arrangements for the Labor Management Meeting
Date: Thursday March 26th 2015
Location: Raymond Hall, 7th floor boardroom
Time: 11:00am

Members of our chapter Executive Committee will be attending. We look forward to your input and attendance for this meeting.

We propose the following items for discussion:
Agenda:
1. Budget
• Members request an Update on the Budget

2. Gibson Gallery Task Force
• Members request an update on the progress of the task force

3. Request a schedule to meet regarding overreaching concerns.

4. Request a meeting schedule regarding the system of promotions for professionals.

5. Evaluation Performance Program Update

6. Editing Contract Articles
• Members are concerned that communications that include contract articles are sometimes edited before distributed.

7. Comp Time Agreements
• It has been brought to my attention that some members are preforming comp time without written approval or plan to use the comp time.

8. Discretionary Increase Award
• Members request copy of the awards distributed

9. On Call / Re Call
• Members request an update of titles that have been identified as on call/recall
• It has been brought to my attention that the term “On-Call” has been used to identify responsibilities in performance programs.

10. Tobacco Use Policy

Sincerely,

John Cote’
Acting President Potsdam UUP

**********************************************************************************************************************************************************

March 26th 2015 Labor Management Minutes

Present:
John Cote, Acting President UUP
David Kistler, Secretary UUP
Kathy Briggs, LRS
Margaret Madden, Provost SUNY Potsdam
Melissa Proulx, HR SUNY Potsdam
Kristin Esterberg, President SUNY Potsdam

Items for Discussion:
1) Budget Updates
• Deficit larger than expected
• Gap: structural 5 million dollars; ability to cover at yearend 2 million dollars
• Deficit continues to be a problem
• Using attrition to help cover the gap. Expectation is that of 30 or more employees per year will cease their employment.
• Discussion with Albany on what to do. Working with SUNY system to bring into balance under a 3 to 5 year plan. No details given.
• No expectation of salary increases for employees until the gap is eliminated
• Esterberg: covering the gap is the number one priority.
2) Gibson Gallery Task Force
• Task force has submitted a report of recommendations.
• The foundation and the president still need to look at the report.
3) Overreaching concerns
• There is an intent to start the process of looking at these items.
• Union and management are in agreement to meet to discuss these concerns.
4) Promotions for professionals
• There is an intent to start the process of looking at these items.
• Union and management are in agreement to meet to discuss these concerns.
5) Evaluation Performance Program Update
• A list was provided by Human Resources

6) Editing contract Articles
• Proulx: will check on this item.
• Concerns were presented over “come review your file” notices and notice deadlines.
7) Comp Time Agreements
• Concerns over Performing Arts Center and other areas was presented. Specific item was work performed before agreement on comp time (i.e., no supervisor approval).
• Proulx: will check on this item
8) Discretionary Increase Award
• Proulx: will send an email on the most recent time period.
9) On Call / Re Call
• No titles have been identified.
• Concern was presented regarding the Counseling Center and Residential Life departments.
10) Tobacco Use Policy
• Meeting set for this coming Monday to discuss the language of the policy
• Concern was presented over the enforcement language.
11) Sabbaticals
• Administration: hope is to come up with ideas on how to offer sabbaticals next year.
• Some no cost sabbaticals have been allowed
• Process: applications are submitted by the faculty member to the Chair; then it is passed on to the Dean who has the 1st decision to screen applicants; then passed on to the provost; and finally to the President who decides to accept or reject the applications

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