March 2015 Labor Management Meeting

L.M. Agenda March 26th 2015

John Cote’, Chapter President
United University Professions
44 Pierrpont Avenue
234 Mac Vicar Hall / SUNY Potsdam
Potsdam, NY 13676-2294

Kristin Esterberg, President
44 Pierrpont Avenue
Raymond Hall / SUNY Potsdam
Potsdam, NY 13676-2294

09 March, 2015

Dear President Esterberg,

This is to confirm the arrangements for the Labor Management Meeting
Date: Thursday March 26th 2015
Location: Raymond Hall, 7th floor boardroom
Time: 11:00am

Members of our chapter Executive Committee will be attending. We look forward to your input and attendance for this meeting.

We propose the following items for discussion:
1. Budget
• Members request an Update on the Budget

2. Gibson Gallery Task Force
• Members request an update on the progress of the task force

3. Request a schedule to meet regarding overreaching concerns.

4. Request a meeting schedule regarding the system of promotions for professionals.

5. Evaluation Performance Program Update

6. Editing Contract Articles
• Members are concerned that communications that include contract articles are sometimes edited before distributed.

7. Comp Time Agreements
• It has been brought to my attention that some members are preforming comp time without written approval or plan to use the comp time.

8. Discretionary Increase Award
• Members request copy of the awards distributed

9. On Call / Re Call
• Members request an update of titles that have been identified as on call/recall
• It has been brought to my attention that the term “On-Call” has been used to identify responsibilities in performance programs.

10. Tobacco Use Policy


John Cote’
Acting President Potsdam UUP


March 26th 2015 Labor Management Minutes

John Cote, Acting President UUP
David Kistler, Secretary UUP
Kathy Briggs, LRS
Margaret Madden, Provost SUNY Potsdam
Melissa Proulx, HR SUNY Potsdam
Kristin Esterberg, President SUNY Potsdam

Items for Discussion:
1) Budget Updates
• Deficit larger than expected
• Gap: structural 5 million dollars; ability to cover at yearend 2 million dollars
• Deficit continues to be a problem
• Using attrition to help cover the gap. Expectation is that of 30 or more employees per year will cease their employment.
• Discussion with Albany on what to do. Working with SUNY system to bring into balance under a 3 to 5 year plan. No details given.
• No expectation of salary increases for employees until the gap is eliminated
• Esterberg: covering the gap is the number one priority.
2) Gibson Gallery Task Force
• Task force has submitted a report of recommendations.
• The foundation and the president still need to look at the report.
3) Overreaching concerns
• There is an intent to start the process of looking at these items.
• Union and management are in agreement to meet to discuss these concerns.
4) Promotions for professionals
• There is an intent to start the process of looking at these items.
• Union and management are in agreement to meet to discuss these concerns.
5) Evaluation Performance Program Update
• A list was provided by Human Resources

6) Editing contract Articles
• Proulx: will check on this item.
• Concerns were presented over “come review your file” notices and notice deadlines.
7) Comp Time Agreements
• Concerns over Performing Arts Center and other areas was presented. Specific item was work performed before agreement on comp time (i.e., no supervisor approval).
• Proulx: will check on this item
8) Discretionary Increase Award
• Proulx: will send an email on the most recent time period.
9) On Call / Re Call
• No titles have been identified.
• Concern was presented regarding the Counseling Center and Residential Life departments.
10) Tobacco Use Policy
• Meeting set for this coming Monday to discuss the language of the policy
• Concern was presented over the enforcement language.
11) Sabbaticals
• Administration: hope is to come up with ideas on how to offer sabbaticals next year.
• Some no cost sabbaticals have been allowed
• Process: applications are submitted by the faculty member to the Chair; then it is passed on to the Dean who has the 1st decision to screen applicants; then passed on to the provost; and finally to the President who decides to accept or reject the applications


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