CHAPTER MEETING NOTES

Present:

John Cote, Chapter President UUP
David Kistler, Secretary UUP
James Petercsak, VP of Academics
Kathy Briggs, LRS
Jennifer Hernandez, Chapter Assistant
Fred Kowal, Statewide President
Philippe Abraham, Statewide VP of Prof.
Eileen Landy, Statewide Secretary
Anjali Misra
Jan Trybula
Sue Jones
Kyle Fennell
Azad Islam
Linghong Li
Cynthia Morin
Karla Fennell
Lynn Hall
Marianne Herbert
Robert Vadas

Items for Discussion:

1. Asked that the Agenda be amended
• To replace VP Danglers with reports from Eileen Landy and Phillippe Abraham, due to VP Dangler could not be present.
2. Vote on Chapter Budget
• Vote passed unanimously
3. President Kowal Report
• Open the floor for questions
4. Eileen Landy
• Open the floor for questions
5. Philippe Abraham
• Open the floor for questions
6. Chapter President John Cote’s Closing Meeting

CHAPTER MEETING AGENDA

POTSDAM UUP Chapter Meeting
April 2nd, 2015 5pm-6pm Thatcher Hall 2nd Floor (Dinner Buffett Served)
 Buffett will be served promptly at 5pm

Agenda:
1. Welcoming UUP Members by John Cote’ 5:00pm
2. Buffett Dinner 5:00pm
3. Vote on Chapter Budget 5:05pm
4. Introducing Statewide Officers by John Cote’ 5:15pm
5. President Kowal Report 5:15pm
6. Open the floor for questions
7. Introduce Jamie Dangler 5:40pm
8. V.P. of Academics Jamie Danglers Report 5:40pm
9. Open Floor for questions
10. Chapter President John Cote’s Report
11. Closing

Upcoming UUP Events:
 April 17th-18th – Spring Delegate Assembly(Saratoga Springs)
 May 1st – Scholarship Lunch and Chapter Meeting – Thatcher Hall 2nd Flr.

EX. COM. NOTES

Attendees:
John Cote Kathy Briggs Jan Trybula James Petercsak Marianne Herbert
David Kistler Kevin Hennessy Anjali Misra Robert Vadas Susan Jones

A motion to accept the meeting agenda was made and seconded.
The Labor Management meeting was discussed: The budget deficit stands at 3-5 million, with 3 million being if the college reduces staff and increases enrollment. The president has requested UUP involvement and is looking for creative ideas. She acknowledges that salaries are low, but states the college can’t address this issue for 3-5 years. She has committed to reviewing the issue then but first priority is “to keep the lights on”.
The college is restructuring areas as people leave. The first major restructuring is moving the international education and student success center, relocating these personnel to the library. The increase in compensation is for the increased responsibilities of the new position.
It was brought up that the negotiated salary increases are not being picked up by the Albany, but rather the college is responsible.
Chancellor Zimpher is pushing her directives onto college presidents; those who don’t get on board are being asked to leave.
Caution was advised when determining course capacity. If a course has a capacity of 20 students and is full (100% capacity) and the capacity is then revised to 30 students (i.e., for an online course), the capacity was just increased by 50% and the course looks to be at 2/3 capacity.
The 5 year plan is to increase enrollment by 400 – 100/year for the next 4 years.
In regards to the Provost position, the college would like to find an internal candidate to act as Interim Provost from the time Maggie steps down until next January (2016). If not, they will use a consulting firm to hire an outside Interim Provost until a permanent person is hired in 1/2016. (VP Academics) liked the idea of Maggie and Peter Brouwer returning to the faculty and UUP positions, as he thought that would give UUP insight into MC operations.
Review of Professional promotion process is continuing; John, Kathy, Mary, and Melissa. John stressed that individual depts. need to review their own policies to make sure they don’t conflict with the contract and by-laws.
John said the performance programs and evaluations are not up-to-date and this is a huge issue when it comes to evaluation performance. Also, the HR email re: reappointments are removing contract timelines and HR is supposed refrain from these subjective edits in the future.
Comp Time agreements must be in writing between the supervisor and the employee and there must a plan for use of the comp time; this must be mutually agreed upon.
Discretionary Salary data is to be provided to John by HR-Payroll, noting who received it and how much.
On-Call recall – per HR there are no such titles on campus, however certain performance programs specifically state the employee is on call.
Tobacco use – UUP is concerned that the campus policy (which hasn’t been communicated to the campus other than an email to all students) implies that employees are being asked to “enforce” the policy and report infractions. This is a supervisor responsibility. There are also issues that disciplinary action must be in accordance with the Contract and also that there is no actual legislation to date re: tobacco use on SUNY campuses and therefore there is no law to enforce. All legal enforcement actions should be handled by UP.
UUP Scholarships: Potsdam accounts for 64% of all UUP scholarships.
VP Academics: issues revolve mainly around salary inequities but also concerns about Saturday auditions, sabbatical funding. He questioned whether the unrestricted college campaign funds could be used for salary purposes since there is apparent discussion of using these funds to repay the state loan and why isn’t the campus asking for loan forgiveness?
Discussion re: sabbatical leave with no intent to return vs. Title F leave.
Discussion re: CLEAR, PACES
Discussion re: the campus does not pay for fringe benefits, this is covered by the state so any statements regarding the percentage of fringe are misleading
Discussion on the following
• Statewide meeting in Saratoga
• SWOT analysis
• John asked for feedback via non-Potsdam email accounts
• Discussion on whether to reschedule the 4/24 meeting due to presidential inauguration
Motion was made and vote was held for amended budget to be accepted and presented at the April 2nd Chapter Meeting. Vote passed unanimously approving it. Kevin states it needs to be to UUP Central by 4/2.

EX. COMM. AGENDA

POTSDAM UUP EXECUTIVE COMMITTEE MEETING
March 27th, 2015 12:00-1:00PM Mac Vicar Hall Room 104 (Lunch available)

Agenda:
1. Adoption of the Agenda
2. Approval of the Minutes of the December 5th, 2014 Executive Committee meeting

3. President’s Report

Report on the Labor-Management meeting March 26th at 11A.M.
1. Budget
2. Gibson Gallery Task Force
3. Request a schedule to meet regarding overreaching concerns.
4. Request a meeting schedule regarding the system of promotions for professionals.
5. Evaluation Performance Program Update
6. Editing Contract Articles
7. Comp Time Agreements
8. Discretionary Increase Award
9. On Call / Re Call
10. Tobacco Use Policy

4. Officer Reports
• Vice President for Professionals/Scholarship Chair
• Vice President for Academics
• Treasurer
• Publicity
• Secretary
• Membership
• Grievance
• Part-time Concerns
• Affirmative Action
5. Unfinished Business
• Office Furniture
• Area Rep. Meetings
• Workshop S.W.O.T. Analysis
• Chapter Meeting
• Newsletter
• Web Page traffic

6. New Business
• Reschedule April Labor Management and Executive Committee Meetings as they conflict with Spring Delegate dates.
• Spring Delegate Assembly April 17th-18th Saratoga Springs
• Recruiting Activists / Appoint Chapter Officers
• Chapter Assistant
• Chapter Meeting
• Summer Meeting for professionals

Due to scheduling conflict with the Spring Delegate Assembly Aprils Meetings have been rescheduled to:

Labor-Management Meetings Executive Committee Meetings
Raymond Hall 7th floor conference room Mac Vicar 104
Remove April 16th (Thu): 11AM Remove April 17th (Fri): 12:00 noon
New Date: Thursday April 23 at 11am New Date: Friday April 24th at 12noon

L.M. NOTES

Present:
John Cote, Acting President UUP
David Kistler, Secretary UUP
Kathy Briggs, LRS
Margaret Madden, Provost SUNY Potsdam
Melissa Proulx, HR SUNY Potsdam
Kristin Esterberg, President SUNY Potsdam

Items for Discussion:
1) Budget Updates
• Deficit larger than expected
• Gap: structural 5 million dollars; ability to cover at yearend 2 million dollars
• Deficit continues to be a problem
• Using attrition to help cover the gap. Expectation is that of 30 or more employees per year will cease their employment.
• Discussion with Albany on what to do. Working with SUNY system to bring into balance under a 3 to 5 year plan. No details given.
• No expectation of salary increases for employees until the gap is eliminated
• Esterberg: covering the gap is the number one priority.
2) Gibson Gallery Task Force
• Task force has submitted a report of recommendations.
• The foundation and the president still need to look at the report.
3) Overreaching concerns
• There is an intent to start the process of looking at these items.
• Union and management are in agreement to meet to discuss these concerns.
4) Promotions for professionals
• There is an intent to start the process of looking at these items.
• Union and management are in agreement to meet to discuss these concerns.
5) Evaluation Performance Program Update
• A list was provided by Human Resources

6) Editing contract Articles
• Proulx: will check on this item.
• Concerns were presented over “come review your file” notices and notice deadlines.
7) Comp Time Agreements
• Concerns over Performing Arts Center and other areas was presented. Specific item was work performed before agreement on comp time (i.e., no supervisor approval).
• Proulx: will check on this item
8) Discretionary Increase Award
• Proulx: will send an email on the most recent time period.
9) On Call / Re Call
• No titles have been identified.
• Concern was presented regarding the Counseling Center and Residential Life departments.
10) Tobacco Use Policy
• Meeting set for this coming Monday to discuss the language of the policy
• Concern was presented over the enforcement language.
11) Sabbaticals
• Administration: hope is to come up with ideas on how to offer sabbaticals next year.
• Some no cost sabbaticals have been allowed
• Process: applications are submitted by the faculty member to the Chair; then it is passed on to the Dean who has the 1st decision to screen applicants; then passed on to the provost; and finally to the President who decides to accept or reject the applications

L.M. 4-9-15

John Cote’, Chapter President
United University Professions
44 Pierrpont Avenue
234 Mac Vicar Hall / SUNY Potsdam
Potsdam, NY 13676-2294

Kristin Esterberg, President
44 Pierrpont Avenue
Raymond Hall / SUNY Potsdam
Potsdam, NY 13676-2294

09 March, 2015

Dear President Esterberg,

This is to confirm the arrangements for the Labor Management Meeting
Date: Thursday March 26th 2015
Location: Raymond Hall, 7th floor boardroom
Time: 11:00am

Members of our chapter Executive Committee will be attending. We look forward to your input and attendance for this meeting.

We propose the following items for discussion:
Agenda:
1. Budget
• Members request an Update on the Budget

2. Gibson Gallery Task Force
• Members request an update on the progress of the task force

3. Request a schedule to meet regarding overreaching concerns.

4. Request a meeting schedule regarding the system of promotions for professionals.

5. Evaluation Performance Program Update

6. Editing Contract Articles
• Members are concerned that communications that include contract articles are sometimes edited before distributed.

7. Comp Time Agreements
• It has been brought to my attention that some members are preforming comp time without written approval or plan to use the comp time.

8. Discretionary Increase Award
• Members request copy of the awards distributed

9. On Call / Re Call
• Members request an update of titles that have been identified as on call/recall
• It has been brought to my attention that the term “On-Call” has been used to identify responsibilities in performance programs.

10. Tobacco Use Policy

Sincerely,

John Cote’
Acting President Potsdam UUP

EX. COMM. NOTES 12-05-14

Executive Committee notes from 12-05-14
Present:
John Cote, Acting UUP Potsdam Chaper President David Kistler James Petercsak Jan Trybula Kevin Hennessy Marianne Hebert Kathy Briggs, LRS

Items of Discussion:
Agenda Adopted (KISTLER 2ND HENNESSY)
Minutes of 10-9 approved
1. President Cote’ reported on topics covered in 11-21-14 Labor Management meeting as follows:
• L.M. of 12-18: Cote’ asked if the meeting should be cancel due to it being test week and the attendance problem expected for 12-19 executive board meeting. Agreed to cancel
• System of promotions for professionals: No change in management position they have yet to schedule meetings as requested and agreed upon.
• Recognition of member’s contributions: Offered the suggestions of the executive board to management. They were in favor of recognizing the members service component of professional obligation in the campus newsletter(THE REPORTER)
• Reaccreditation events on Sundays : Offered no changes to the practice
• Documents requested under ART. 17: Will provide after redacting confidential information. If the reports were completed as agreed no information would need to be removed. Identifying members for nonrenewal is a violation of our agreement.
• Performance programs and evaluations: A number of information report requests have been made, asking information be sent to Cote’. Many of these have been left ignored or incomplete.
2. Vice President Report: Spoke about salaries and ways to compel administration to act on the inequities and inequalities at Potsdam. Asked that salaries of administrators be posted as well as D.S.A. payout

Meeting ended unofficially due to time. Leaving other reports and agenda items unaddressed

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